Please read this information before completing your online application form.
Important information
- Name: Equipment and Training Grants
- Round opens: 9:00 am Monday 27 July 2026
- Round closes: 5:00 pm Friday 21 August 2026
- Notification: November 2026
- Frequency: Annually
- Amount: $100 - $1,500 (there is a limit of 1 application per group)
- Previously successful applicants
Apply online
The form can be previewed until applications open.
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- What is an Equipment and Training Grant?
An Equipment and Training Grant provides funding to assist community groups in delivering training to their volunteers, buying essential equipment, and becoming more inclusive and accessible.
- Who can apply
To apply for this grant, your group must:
- be a registered (incorporated) not-for-profit club or community group. If your group is not incorporated, you will need an Auspice organisation (see the Auspice section below).
- meet or hold activities in the City of Casey or provide services to the Casey community
- have public liability insurance of a minimum $20 million
- Who can’t apply
- Individuals and sole traders (including those with an auspice)
- Government agencies at local, state or federal level
- Businesses
- Political parties or groups
- Schools and Council managed kindergartens
- Groups that have already put in an application for this grant
- What can be funded through this grant
This equipment and training grant provides funding to community groups to:
- support and develop volunteers and group members with training
- buy essential equipment so they can operate successfully
- diversify programs to ensure they are inclusive and accessible.
Project examples
- Training for group members and volunteers – first aid, coaching and leadership training, sustainability, diversity and inclusivity training.
- Purchase of essential equipment needed for services or programs – sporting equipment, audio-visual equipment, cooking equipment.
- Purchase of equipment that will allow those of all abilities to participate in activities and programs – sensory tools, communication aids, mobility or movement supports.
- What can't be funded
We cannot fund:
- more than one application from your group
- equipment that will be stored outside the City of Casey
- activities that have already been funded through a different Casey grant
- programs or activities that are the responsibility of another authority or level of government
- activities that only advocate religion or faith
- projects that are supported by gaming venues or facilities with electronic gaming machines (EGMs)
- projects that are held in venues where there are EGMs
- a private celebration
- activities that happen outside this grant project timeline (1 November 2026 – 30 June 2027)
- capital works including any buildings, permanent structures or assets considered to be fixed to a property
- What costs are not covered
The grant money cannot pay for:
- costs to operate a business or organisation, for example,
- utilities (electricity, gas and water, internet),
- ongoing rent or accommodation costs
- mobile phones
- staff wages
- insurance
- consumables such as printer cartridges, stationery, single use or disposable items including bandages, sports tape/strapping or plastic plates and cutlery
- restaurant bills, alcohol and petrol costs
- fundraising, prizes/trophies, gifts, honorariums, awards or donations,
- other grant programs
- unreasonable or overinflated costs
- costs to operate a business or organisation, for example,
- Application requirements
You will be asked to apply online.
In your application, you must describe your project, when and where the training will be held or where you will store the purchased equipment.
You will have to submit a current insurance certificate with the application.
You must answer questions to show that you have considered who will be participating and who will benefit from your project and how you will evaluate it.
You must show that you are able to safely deliver your project. You must also create a realistic budget with detailed line items that are relevant to the project you have described.
- How we decide which applications to fund
A Panel of Casey residents and City of Casey staff will review applications. Casey residents are from the Community Selection Panel Members program which is Council endorsed and have been given training.
The panel will assess successful applicants based on the equipment or training:
- being essential to the delivery and/ or success of the activity, program or group
- helping to increase safety and/ or participation opportunities in its programs and activities into the future
- being well used and enhancing inclusivity and accessibility.
Please note: priority will be given to equipment that can be retained and used over an extended period of time.
The panel will also consider how funding is distributed across the City of Casey and its diverse communities.
- If your application is successful
We will notify you by email which will include:
- A letter of offer which will outline the conditions for your grant
- A fact sheet with important information about the grant payment and acquittal.
Before we can pay you, you must:
- pay any outstanding debts you have to Council, and
- complete any outstanding Casey grant acquittals.
The grant payment will be distributed in November 2026.
- Making changes after your grant is successful
If a program or activity cannot go ahead as planned, or you need to change your project budget, we will ask you to complete an ‘Application Variation Request form’. You must submit this form before the proposed change.
We will decide if we will approve your changes. Our decision will be based on
- how closely the changes align to the grant criteria,
- the reason for the change
- the revised budget.
We will let you know if we approve your variation request.
- Victorian Child Safe Standards
Council has zero tolerance of child abuse and is committed to creating and maintaining a child safe and child friendly City where all children and young people are valued and protected from abuse harm or neglect. Child Safety is embedded in the everyday thinking and practice of Council, its employees, contractors and volunteers.
You must comply with all relevant Child Safety laws including but not limited to the Child Wellbeing and Safety Act 2005. This includes:
- Please refer to the Worker Screening Act 2020 to determine the Working with Children Check (WwCC) requirements for your service.
- Please refer to the Child Employment (Amendment) Act 2022 New licensing system to determine if your organisation needs one for the employment of children under the age of 15.
- Please refer to the Victorian Child Safe Standards for guidance on implementation.
- Please refer to the Reportable Conduct Scheme to confirm your organisations requirements.
For plain language guides, fact sheets, videos and other child safety resources. Please visit the Commission for Children and Young People
- After your project is complete
After you have completed your project, you will need to tell us:
- how you spent the grant money
- what the outcomes of the project were.
This is known as an acquittal process.
You must complete the acquittal process online within 60 days of spending the money or by the 30 June 2027 whichever is earliest.
- If your application is unsuccessful
An email will be sent to unsuccessful groups explaining why the application was not successful. Eligible groups are encouraged to apply again in future.
- Auspice organisations
If your group is not incorporated, you will need an incorporated organisation to receive and hold the grant money for you. This organisation is called an ‘Auspice’. The Auspice will be responsible for:
- how the money is being spent
- meeting any extra council requirements
You will need to find an Auspice organisation before you apply for the grant. You will need to give their details when you apply. If your application is successful, you will need to sign a simple agreement with the auspice organisation to confirm the responsibilities of each organisation.
When you provide a copy of this agreement to the Council’s Grants Officers, we will send the payment to the auspice organisation for your organisation to use.
- Timeline
Date What happens Tuesday 21 July 2026
6.30 - 7.30 pm
Online Information Session Monday 27 July 2026 Applications open Friday 21 August 2026 Applications close.
There is no access to the online applications after 5.00 pm.
An automated acknowledgement email is sent to the applicant as soon as the application is submitted
September – November 2026 Applications are processed to determine eligibility.
Community panel meetings take place.
November 2026 Applicants are notified of the outcome of their application.
If you need help or more information
Our Grants Officers are available to answer questions about how to apply and grant criteria. You can contact them communitygrants@casey.vic.gov.au
If you need an interpreter, call the Translating and Interpreting Service (TIS National) on 131 450 then ask for 97055200.
Please contact us as early as possible if you do need help to get your application in on time. We will not accept late applications for any reason, including internet or computer issues.