Event Funding | City of Casey
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Event Funding

Important Information 

  • Name: Event Funding Program
  • Status: Open
  • Next round opens: 25 March 2019, closing 5pm Tuesday 30 April 
  • Frequency: Once every three years 
  • Amount: Up to $25,000 (although we may not approve the full amount you request)

Apply online

Categories for funding

Event funding has three categories. Each category depends on your event type, its size and the purpose of the event. To be eligible, the event must be held in the City of Casey.

Each category has its own eligibility and assessment criteria.

The three categories are:

 1. Large Events Funding 

This category is for large, established community events that are held annually for free or a low cost. 

For example:

  • Australia Day events
  • Cultural festivals
  • Arts events
  • Christmas Carols
  • ANZAC Day events
Eligible applicants Not-for-profit, incorporated community organisations
Funding available $3,000 to $25,000 per year for 3 years
Event eligibility

To be eligible in this category, the event must:  

  • be held in Casey
  • be held annually for the next 3 years
  • attract at least 1,000 people
  • be established and community based
  • have been run by the applicant organisation at least twice before
  • be open to the general public/wider Casey community
  • be provided for free or at low cost
Assessment criteria
  1. Community participation and engagement
  2. Event impacts and benefits to the Casey community
  3. Capacity of the organisation to manage the funding and deliver the event
  4. Event budget

2. Events for Charity Fundraising

This category is for annual events that raise funds for a registered charity and are open for wider community participation.

Eligible applicants Service clubs, charities, not-for-profit, incorporated community organisations or groups sponsored by an eligible applicant.
Funding available Up to $4,000 per year for 3 years
Event eligibility

To be eligible in this category, the event must:  

  • be held in Casey
  • be held annually for the next 3 years
  • raise funds to distribute to a registered charity or community organisation
  • be open to the general public/wider Casey community
Assessment criteria
  1. Community participation and engagement
  2. Positive impact on the Casey community (including value of the funds raised for the Casey community)
  3. Capacity of the organisation to manage the funding and deliver the event
  4. Event budget

3. Events for Business

This category is for significant or multi-day events that engage Casey's business community and provide an economic benefit to the City of Casey.

You must apply through this process for events that will be held between July 2019 and June 2022.

Eligible applicants Chambers of Commerce and businesses or commercial organisations
Funding available Up to $5,000 per event
Funding options 1, 2 or 3 year funding
Event eligibility

To be eligible in this category, the event must:  

  • be held in Casey
  • can be a once only or an annual event
  • must take place in the funding period (1 July 2019 and 30 June 2022)
  • should engage the business community and provide economic benefit
Assessment criteria
  1. Community participation and engagement
  2. Positive impact on the Casey community (including economic benefit to local businesses)
  3. Capacity of the organisation to manage the funding and deliver the event
  4. Event budget

Event approvals, permits and licenses

You may need to apply for Casey specific approvals, permits and licenses to run your event. To see what you will need before grant funds are paid visit host an event in Casey

Event approvals may be required if your event includes the following:

  • temporary structures such as stages, jumping castles, amusement rides, marquees
  • road or public car park closures
  • fireworks
  • alcohol

What will not be funded

  • Events not held in Casey
  • Applications from individuals, political parties or groups or government agencies at local, state or federal level.
  • Applications from schools or universities
  • Events with the sole purpose of advocating a religious or political faith or belief
  • Small-scale community events. Please see Community grants 
  • Events already funded through another Council grant program
  • Events that take place before the application is submitted or do not take place in the three-year funding period (July 2019 – June 2022)
  • Operational costs for the Events for Business category
  • Events that are not open to the general public (with the exception of the Events for Business category)

How applicants are decided

Funding applications are checked for eligibility by a panel of Council officers. The panel will use the criteria and consider the funding with the submitted events. The Panel then makes recommendations to Council for endorsement. Funding allocations across different categories will be determined by the applications received.

Additional considerations

  • Funding is offered every 3 years and will not be offered again until 2022.
  • Organisations can submit multiple applications in the same or a different category. This is if the total amount does not exceed the greatest amount available for that category.
  • The Panel or Council may recommend partial funding.
  • Multi-year funding agreements up to a maximum of three years will be offered to organisations, subject to the decision of Council.
  • Successful organisations have until 30 June each year to complete their event.
  • An evaluation report and acquittal form must be submitted online within 60 days of the completion of the event or by 30 June each year, whichever is earlier.
  • Groups with outstanding payments due to Council will need to clear the debt before they can receive future funding.

Conditions of funding

All successful applicants must adhere to the conditions as outlined in the City of Casey’s Grants Policy. The following conditions also apply:

  • Successful applicants are required to provide evidence of the organisation’s current Public Liability Insurance ($10 million minimum).
  • Successful applicants will be required to enter into an agreement with the City of Casey, which details funding conditions. This must be signed and appropriate documentation provided before funds are issued.
  • Successful applicants will be required to provide a written evaluation report after the first and second year of funding (or as otherwise specified in the funding agreement) as part of the decision-making process for continuing the funding for the next year. Council will provide the evaluation report template to all organisations, and Council officers will review the completed reports.

Timeline

February – April 2019

Officers are available to discuss event before submitting applications. Organisations must contact Council before starting the application process. 

25 March 2019

Applications for funding open

26 March 2019

Information sessions held: 

Tuesday 26 March 2019 from 1.00 pm to 2.00 pm at Lynbrook Community Centre

Tuesday 26 March 2019 from 6.00 pm to 7.00 pm at Bunjil Place Library

Bookings essential.  Contact Customer Service on 9705 5200  or email gofficer@casey.vic.gov.au

30 April 2019

Applications close at 5.00 pm. There is no access to the online applications after 5.00 pm.

May – June 2019

Applications are processed to determine eligibility. Panel meetings take place to assess applications.

July 2019

Council meeting for formal consideration of the Panel’s recommendations.

July - August 2019

Applicants are notified of the outcome of their application.

August 2019

Agreements and funding distributed.

How to apply

Organisations must contact the City of Casey Grants team on (03) 9705 5200 to discuss the event before starting the application process.

Applications must be submitted online and include additional information as specified on the application form. The application must be submitted by the due date. Late or incomplete applications will not be considered.

Apply online 
 

Further information

Community Grants Officers are available to answer questions about how to apply, the grant criteria and general enquiries. 
Applicants are advised to speak with an officer before starting an application. 

Please contact Council by calling (03) 9705 5200 or email communitygrants@casey.vic.gov.au