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Community grants

Before you apply for a Community grant, please read through the information below. It will give you the best chance of your application being successful.

2021-2022 Community Grant Recipients

You can view last year's community grants recipients.

Important information

  • Name: Community Grants 
  • Status: Closed
  • Opening date: Monday 21 March 2022
  • Closing date:  5pm sharp - Tuesday 26 April 2022
  • Frequency: Annually 
  • Amount: $1,000 to $5,000 (although we may not approve the full amount you request)
  • Previously successful recipients

What are Community Grants?

The City of Casey provides Community Grants of up to $5,000 to assist local groups and organisations to provide projects, programs and events that benefit the local community.

Purpose of this grant

Community Grants are to support activities that:

  • are innovative and of a high quality
  • promote a sense of community, resilience and social inclusion across Casey
  • increase opportunities for community participation and education
  • promote sustainable living practices
  • help residents to be healthy, active and engaged in community life
  • are locally led and have community support
  • celebrate diversity and cultural heritage
  • support Council plans and strategic objectives

Who can apply for this grant

To apply for this grant, your group must:

  • be a registered (incorporated) not-for-profit club or community groups or have an auspice arrangement with an incorporated group who agree to receive and manage the funds
  • be based (meet or hold activities) in Casey or provide services to the Casey community
  • have public liability insurance of a minimum $10 million
  • be able to demonstrate significant support in the community for your organisation
  • develop a detailed project plan, highlighting the benefits of what you are proposing
  • create an itemised budget, detailing how you will spend the funds
  • submit your application and documentation online

Who cannot apply for this grant

  • Individuals
  • Government agencies at local, state or federal level
  • Businesses
  • Political parties or groups
  • Schools and Council managed kindergartens

What we can fund

Examples of what you could use funding from this grant for include:

  • Community and cultural events based in Casey that are open to all residents and celebrate diversity and inclusion
  • Community programs for Casey residents which enhance community connection, social inclusion and resilience
  • Programs and activities for Casey residents that encourage physical activity and active living
  • Innovative programs responding to health and wellbeing issues facing the Casey community (including gender inequality, family violence, mental health and wellbeing)
  • Programs that help Casey residents and community groups contribute to sustainability through reducing waste, recovering or re-using resources or educating the community on sustainable living practices.

What we cannot fund

We cannot accept applications for:

  • more than one application from your group
  • events held outside the City of Casey
  • capital works including permanent structures or anything that increases the value of your facility
  • ongoing operational costs such as utilities (electricity, gas and water), staff wages, or insurance
  • funding that we have approved under another grant for the same program or
    event in the same financial year
  • anything that is already being funded elsewhere in government, such as kindergartens
  • programs that only advocate religion or faith
  • celebrations for individuals
  • fundraising, other grants programs, prizes, awards or donations
  • activities that are due to happen (or have already happened) before we receive your application
  • activities that happen outside the current financial year

Any equipment you request must be essential to the program or event you are proposing in your application. Council has an Equipment and Training Grant to help community groups buy other equipment. For more information, email: communitygrants@casey.vic.gov.au

Categories for funding

Your group can apply under one of these categories.

  • Arts and culture: promote, develop and encourage arts, cultural activities, and skill sharing in the community
  • Diversity and harmony: celebrate diversity and promote acceptance and inclusion in the community
  • Health and wellbeing: provide and encourage opportunities to socialise and improve physical and mental health through recreational and leisure activities. Provide activities that address issues including gender inequality,
    family violence, healthy eating and food security.
  • Environmental sustainability: foster environmentally sustainable practices and work towards a more climate resilient municipality

How successful grants are decided?

Your application will be assessed on how well it meets one or more of the following criteria:

  • How well the program/event fits with the purpose of the grants (stated at the start of this document)
  • How needed the program/event is within the community
  • How involved the community is in all aspects of the program/event (e.g. leaders, partners, participants and spectators)
  • The ability of your group or organisation to deliver the project described in the application

If your application is successful

  • We will notify you by email.
  • In the email, we will include the Information for Community Grant Recipients document which will outline the conditions for your grant
  • You will need to review our Grants Policy and adhere to the conditions as outlined
  • If you have any outstanding payments to Council, you will need to clear these before we can pay the grant
  • If you have any outstanding Casey grant acquittals, these need to be finalised before we can pay the grant funds. 

Variations to grant applications 

If a program or event cannot go ahead as planned, or you wish to change your successful grant application, you will be asked to complete an ‘Application Variation Request form’. This form must be submitted before the proposed change. Council grant officers under delegation will assess then approve or decline this request based on how closely the alternative program/project/event aligns to the priorities and grant criteria, the justification for the change, and items contained in the revised budget. Applicants will be notified if their variation request has been approved.

Auspice organisations

If your group is not incorporated yet, you will need an organisation that is incorporated to receive and hold the funding for you. This organisation is called an ‘auspice’ and it is responsible for ensuring that funds are spent in accordance with the application and any special conditions Council may require. Before you apply you will need to find an organisation that is prepared to do that for you as we will ask for their details. If your application is successful, you will need to sign a simple agreement with the auspice organisation to confirm the responsibilities of each organisation. As soon as you provide a copy of this to Council’s Grants Officers, we will send the payment to the auspice organisation for your organisation to use.

Events

Please note, if you are successful in your grant application, approval is for funding only. You will still need to confirm any facility / venue bookings with the relevant booking staff.

As part of the City of Casey Events requirements you may need to complete an Event Approval Application if your event involves:

  • temporary structures (including a stage, amusement rides, marquees etc.)
  • road or public car park closures
  • fireworks
  • alcohol

We will need to receive this form before we can pay your grant funds. You will also need to receive permission (prior to your event) if you wish to film the event in a public space or sing/play music in a public space.

COVIDSafe Event Requirements

Council is committed to supporting COVIDSafe public events. Events present a high risk for COVID-19 transmission, with many people moving around and interacting with each other. To reduce the risk of COVID-19, events should be managed according to the Victorian Government’s COVIDSafe requirements. Please check Events in Victoria | Coronavirus Victoria for current details.

Tell us how your grant was used

After you have completed your project, you must tell us how you spent the grant money and what the outcomes of the project were. This is known as an acquittal process. You must complete the acquittal process online within 60 days of spending the money or by the 30 June 2023 whichever is earliest.

If your application is unsuccessful

An email will be sent to unsuccessful groups explaining why the application was not successful. Groups are encouraged to make another application in future, provided that the group is eligible.

Timeline

21 March 2022 Applications open 9:00am
21 March 2022 Information session #1
In person (provided minimum numbers are met)
Venue: Cranbourne West Community Hub, 4s Flicka Blvd, Cranbourne West
Time: 11:00am – 12:00pm
RSVP: communitygrants@casey.vic.gov.au or phone the Grants Team 03 9705 5200
Information session #2
Online
Time: 7:00pm – 8:00pm
Bookings required: please email
communitygrants@casey.vic.gov.au or phone the Grants Team on 03 9705 5200 to register and receive the link
5PM Tuesday 26 April 2022 Applications close - there is no access to the online applications after 5:00 pm. An automated
acknowledgement email is sent to the applicant as soon as the application is submitted.
May – June 2022 Applications are processed to determine eligibility. Community panel meetings take place to assess applications.
July 2022 Council meeting for formal consideration of the community panel’s recommendations.
End of July 2022 Applicants are notified of the outcome of their application.

How do I apply?

Applications must be submitted online and must include additional information as specified.  Access to the Internet and an email address will be required.  The link to the application form is available here

The application must be submitted by the due date.  Late or incomplete applications will not be considered.

Contact Council

Grant Development Officers are available to answer questions about how to apply, the grant criteria and can provide support to applicants who require additional assistance with their application. They can be contacted on (03) 9705 5200 or email: communitygrants@casey.vic.gov.au

*Please contact us as early as possible if you do require additional assistance to ensure you get your application in on time.

Related

Grants Policy

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