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Community grants

Before you apply for a Community grant, please read through the information below. It will give you the best chance of your application being successful.

2021-2022 Community Grant Recipients

You can view last year's community grants recipients.

Important information

  • Name: Community Grants
  • Status: Closed
  • Opening date: Monday 22 March 2022
  • Frequency: Annually 
  • Amount: $1,000 to $5,000 (although we may not approve the full amount you request)
  • Previously successful recipients

Purpose of this grant

Community Grants are to support projects and events that:

  • are innovative and of a high quality
  • promote a sense of community and inclusion across Casey
  • help residents to be healthy, active and engaged in community life
  • encourage the development of locally-led and delivered projects and activities
  • celebrate diversity and cultural heritage
  • support projects that are in line with Council plans and objectives

Who can apply for this grant

To apply for this grant, your group must:

  • be a registered (incorporated) not-for-profit club or community group or have the support of one (an auspice)
  • be based (meet or hold activities) in Casey
  • have public liability insurance of $10 million
  • be able to demonstrate significant support in the community for your organisation
  • develop a detailed project plan, highlighting the benefits of what you are proposing
  • create an itemised budget, detailing how you will spend the funds
  • submit your application and documentation online

Who cannot apply for this grant

  • Individuals
  • Government agencies at local, state or federal level
  • Businesses
  • Political parties or groups
  • Schools and Council managed kindergartens

What we can fund

Examples of what you could use funding from this grant for include:

  • community events based in Casey open to all Casey residents
  • community programs for Casey residents including recovery and reactivation after COVID-19
  • programs and activities that encourage residents to be active and healthy
  • arts programs or cultural events

What we cannot fund

We cannot accept applications for:

  • more than one application from your group
  • events held outside the City of Casey
  • capital works including permanent structures or anything that increases the value of your facility
  • ongoing operational costs such as utilities (electricity, gas and water), staff wages, or insurance
  • funding that we have approved under another grant for the same program or event in the same financial year
  • anything that is already being funded elsewhere in government, such as kindergartens
  • programs that only advocate religion or faith
  • celebrations for individuals
  • fundraising, other grants programs, prizes, awards or donations
  • activities that are due to happen (or have already happened) before we receive your application
  • activities that occur outside the current financial year

Any equipment you request must be essential to the program or event you are running. Council has an Equipment and Training Grant to help community groups buy other equipment.

For more information, email: communitygrants@casey.vic.gov.au

Categories for funding

Your group can apply under one of these categories.

  • Arts and culture: promote, develop and encourage arts, cultural activity, and skill-sharing in the community.
  • Diversity and harmony: celebrate diversity and promote acceptance and inclusion in the community.
  • Health and wellbeing: help residents socialise and improve their physical and/or mental health through recreational and/or leisure activities, including recovery and reactivation after COVID-19.

How successful grants are decided

Your application will be assessed on how well your it meets one or more of the following criteria.

  • How well the program/events fits in with the purpose of the grants (stated at the top of this page).
  • How much the community needs the program/event
  • How involved the community is in all aspects of the program/event (e.g. leaders, partners, participants and spectators).
  • The ability of your group or organisation to deliver the project described in the application.
     

If your application is successful

  • We will notify you by email.
  • In the email, we will include the Information for Community Grant Recipients document, which will outline the conditions for your grant.
  • You will need to review our Grants Policy 
  • If you have any outstanding payments to Council, you will need to clear these before we can pay the grant.
     

If your application is unsuccessful 

An email will be sent to unsuccessful groups explaining why the application was not successful. 

Groups are encouraged to make another application in future, provided that the group is eligible.  

Variations to grant applications 

If a program/project/event cannot go ahead as planned - or you wish to change your successful grant application - you will be asked to complete an ‘application variation request form’.  

This form must be submitted before the proposed change. Council grant officers under delegation will assess - and approve or decline this request - based on: 

  • How closely the alternative program/project/event aligns to the priorities of the grant criteria, 
  • The reasons justifying the change, and; 
  • Items contained in the revised budget. 

Applicants will be notified if their variation request has been approved.
 

Auspice organisations

This organisation is responsible for ensuring the funds are spent in accordance with the application and any special conditions Council may require. Auspice organisations must know about your application before you apply.  

Successful organisations and Auspicing organisations will be required to sign a Memorandum of Understanding (MOU). This confirms their mutual agreement and respective roles in relation to the funded program. It also provides a copy to Council Grant Officers before payment of the grant will be made. 

Events

If you are successful in your grant application, it will be approved for funding only.  You will still need to confirm any facility / venue bookings with the relevant booking staff. 

As part of the City of Casey Events requirements, you may need to complete an Event Approval Application if your event involves:

  • Temporary structures (including a stage, amusement rides, marquees etc.)
  • Road or public car park closures
  • Fireworks
  • Alcohol

We will need to receive this form before we can pay your grants funds.

COVIDSafe Event Requirements

If your event is classed as a public event, you will be required to provide a COVIDSafe Plan or checklist and register your event online (as part of the Victorian Government’s Public Events Framework).

Definition of a Public Event:

‘A public event is an organised public gathering for a common purpose which is conducted on a one-off or periodic basis, open to members of the public, publicly announced or advertised, and may be subject to specific license, approvals or permits.’

Examples include an exhibition, sporting event, festival, fair, parade, performance, trade show

A public event does not include ad-hoc public gatherings, ordinary day to day operations of a venue or space.

For more information, visit the Public Events Framework.

You must check the Public Events Assessment tool to define what tier your event falls into, as well as the type of COVIDSafe plan or checklist you are required to have in place.

Tell us how your grant was used

After you have completed your project, you must tell us how you spent the grant money and what the outcomes of the project were. This is known as an acquittal process. You must complete the acquittal process online within 60 days of spending the money or by the 30 June 2020, whichever is earliest.

Find out more about the acquittal process.

If your application is unsuccessful

An email will be sent to unsuccessful groups explaining why the application was not successful.  Groups are encouraged to make another application in future, provided that the group is eligible. 

Timeline

22 March 2022 Applications open
22 March 2022 Information sessions
5PM Tuesday 27 April 2022 Applications close - there is no access to the online applications after 5PM.  An automated acknowledgement email is sent to the applicant as soon as the application is submitted.
May – June 2022 Applications are processed to determine eligibility. Community panel meetings take place to assess applications.
July 2022 Council meeting for formal consideration of the community panel’s recommendations.
End of July 2022 Applicants are notified of the outcome of their application.

How do I apply?

Applications must be submitted online and must include additional information as specified.  Access to the Internet and an email address will be required.  The link to the application form is available on Council’s website.

The application must be submitted by the due date.  Late or incomplete applications will not be considered.

Contact us

Community Grants Officers are available to answer questions about how to apply, the grant criteria and general queries. 
Please phone (03) 9705 5200 or email: communitygrants@casey.vic.gov.au

Related

Grants Policy

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