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Events approval process

The City of Casey wants to support our community events program. We want to bring people together and encourage the community to celebrate diversity.

If you are organising an event, you must follow current COVID-19 restrictions set out by State Government. For the latest updates please visit the State Government website.

To submit your event to our Events team for approval, please complete following the steps.

Preparing for your event

Please call the Events team to discuss your event on 9705 5200. You can also email events@casey.vic.gov.au.

You should contact us at least 2-3 months before your event.

Event submission and assessment

The Events team will assess your application to determine whether your event needs to go through our formal approval process.

Your application should include:

  • event date
  • location (such as a reserve, private property etc)
  • expected number of people attending
  • structures at the event
  • types of activities you are thinking of (such as rides, food, liquor and fireworks)

Complete event application online

If you are unable to apply online you can download an Event Application form. Submit the form to the Events Unit via email: events@casey.vic.gov.au.

If your event needs formal approval Council will request more information. This may include:

  • Site plan
  • Risk assessment
  • Emergency Management Plan
  • Traffic Management Plan

Find out more about plans and assessments.

You may also need to get licences or permits for:

  • Alcohol
  • Fireworks
  • Temporary structures
  • Rides including Jumping Castles

Find out more about approvals, permits and licences.

Council will help coordinate with other Council departments to decide if the event can go ahead at the proposed time, place and location.

Event approval

After the assessment process, you will receive an email detailing any outstanding actions to complete before the event can go ahead. 

Once all outstanding actions are met, please contact the Events team to confirm you can start your event.

Support we can provide

After your event has been approved, we can help you with free services and equipment.

Find out about the support we offer.

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