Events approval process | City of Casey
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Events approval process

The City of Casey (the Council) seeks to support a community events program which encourages and supports our community, brings people together and encourages the community to celebrate diversity.

Our event approval process is designed to help you plan a safe and successful event.

If you are looking to host an event in Casey, follow the steps below to seek approval from our Events Unit.

Step 1: download an event planning guide or contact us

The Events Unit is happy to take your call to discuss your event on 9705 5200 or you can email events@casey.vic.gov.au to discuss your event.

The City of Casey Event Planning Guide is available for download Event Planning Guide.

The guide contains a wealth of information to help make your event successful and importantly, safe.

You should contact us at least 2-3 months before your event.

Step 2: event submission and assessment

Download an Event Application form. Submit the form to the Events Unit via email: events@casey.vic.gov.au.

The events team will assess you application to determine whether the events needs to go through our formal approval process.

The application provides information on

  • event date
  • location (such as a reserve, private property etc)
  • expected number of people attending
  • structures at the event
  • types of activities you are thinking of (such as rides, food, liquor and fireworks)

If approval is not required

If we determine that your event does not need to go through the process, please use the Event Planning Guide to help you organise a safe and successful event.

If approval is required

We will assess your application and determine what documentation you need to provide. This may include:

  • Site Plan
  • Risk Assessment
  • Emergency Management Plan
  • Traffic Management Plan

Find out more about plans and assessments.

You may also need to get licences or permits for:

  • Alcohol
  • Fireworks
  • Temporary structures
  • Rides including Jumping Castles

Find out more about approvals, permits and licences.

The events team will consult with all relevant City of Casey Council departments on your behalf to ascertain if your event can be hosted in its proposed format / time / location, and we will work with you to find a solution to any issues.

Step 3: requirements letter

Following assessment, the event organiser will receive a letter detailing items or actions required to be completed before the event can be approved, and by what date.

Step 4: complete the requirements

You inform our office when all requirements listed in the letter are finalised.

Step 5: event approval

Once approved, you will receive an approval letter, which will detail any requirements which may apply to your event.

Support we can provide

After your event has been approved, we can help you with free services and equipment.

Find out about the support we offer.