Governance and Integrity Framework | City of Casey
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Endorsed: 16 July 2019

Governance and Integrity Framework

Version 1.0

Definitions

Key term

Definition

Council

means Casey City Council, being a body corporate constituted as a municipal Council under the Local Government Act 1989

Councillors

means the individuals holding the office of a member of Casey City Council

Council officer

means the Chief Executive Officer and staff of Council appointed by the Chief Executive Officer.

Compliance

Adhering to the requirements of laws, industry and organisational standards and codes, principles of good governance and accepted community and ethical standards.

Integrity

the quality of being honest and having strong moral principles and operating within the rule of law.

 Purpose and Intent

The Governance and Integrity Framework (Framework) is an overarching document that outlines the mechanisms that guide Council’s approach to good governance, integrity and support and guidance of Council’s elected representatives.

Strategic Principles

Council has developed three strategic principles to guide the implementation of this Framework. They are:

  1.  Delegations and Approving Environment
  2. Community Interactions and Engagement
  3. Good Governance
  4. Support Elected Representatives
  5. Establishment and promotion of the Office of the Mayor and Councillors

The Mechanisms

Council has developed mechanisms to ensure that its integrity is of the highest order, enabling business to be conducted in compliance with legal and internal policy requirements including:

  • legislative and common law requirements
  • industry codes and organisational standards
  • standards of good corporate governance
  • risk management
  • best practices
  • ethics
  • community expectations

Good governance is integral to the operations and performance of every organisation. Council aims to implements good governance in order to deliver in both compliance and performance.

Compliance and integrity are outcomes of an organisation meeting its obligations and is made sustainable by embedding it in the culture of the organisation and in the behaviour and attitude of people working for it.

While a best practice organisation maintains the rigorous independence of its governance, legal and audit functions, it must also ensure that compliance and integrity management is integrated with the organisation’s financial, risk, quality, environmental and health and safety management processes and its operational requirements and procedures.

What will be achieved through this Framework

This Framework highlights the importance for good governance and integrity and how it impacts Council’s long-term viability. It will also encourage an ethical culture where Councillors and council officers have the tools to understand why Council conducts the work it does.

Council is committed to creating an ethical culture consisting of:

  • creating viable Code of Conducts for Councillors, Council Officers and Volunteers
  • adhering to commitments
  • transparency and communication

Ethical cultures support independent thinking employees and managers who make decisions consistent with the principles of good governance and the organisation’s values.

The benefits of a positive ethical culture include:

  • Employees feel a sense of responsibility and accountability for their actions and for the actions of others
  • Employees freely raise issues and concerns without fear of retaliation
  • Managers model the behaviours they demand of others
  • Managers communicate the importance of integrity when making difficult decisions

The following table explains the progress levels according to Council.

Principles

Progress Levels

Developing

Minimum mandated requirements have been met.

Principles accepted and commitment to action/ documented policies and processes in place.

Established

Firm progress in development of good policies and processes.

Results are being achieved.

Mature

Comprehensive assurance framework is in place.

Ongoing review and improvement is evident.

Principle 1:

Delegations and Approving Environment

Mechanism:

  • Instrument of Delegations

Delegations identified and captured as Instruments of Delegations.

Identified persons are aware, understand and will comply with their obligations as an Instrument of Delegation.

Gaps identified and managed effectively via regular review.

Principle 2:

Community Interactions and Engagement

Mechanisms:

  • Elected Members contact details available
  • Advisory Committees
  • Council Meetings
  • Casey Conversations

Processes and Policies developed, and relevant information is located on Council’s website.

Residents understand at least one communication channel to contact elected representatives.

 

Advisory Committees are established.

 

Council Meeting business papers are available on the website within 2 business days. 

Residents understand the different communication channels to contact elected representatives.

 

Advisory Committees are meeting their Terms of Reference.

 

Council Meetings are live streamed.

 

Principle 3:

Good Governance

Mechanisms:

  • All Council’s policies and processes

Elected Representatives and Council Officers are aware of their legislative requirements under the various Acts and Council Policy.

Elected Representatives and Council Officers understand all legislative requirements under the various Acts and Council Policy.

Elected Representatives and Council Officers apply the various Acts and Council Policy as common practice. 

Principle 4:

Support Elected Representatives

Mechanisms:

  • Office of the Mayor and Councillors
  • Council’s policies and processes
  • Equipment, systems and information to undertake their role

Council officers available to support Elected Representatives.

Systems and processes are developed to support Elected Representatives.

Elected Representatives are able to use systems and processes and locate information easily.

Principle 5:

Establishment and promotion of the Office of the Mayor and Councillors

Mechanisms:

  • Ward Forums
  • Civic Events

The Office of the Mayor and Councillors is Established

Councillors and Mayor understand the role and feel supported by the Office of the Mayor and Councillors

Community understand the role by the Office of the Mayor and Councillors

Documents included in this Framework

Council Plan Indicator Reference

Document name

Purpose

Location/ Link

2.1

Governance Strategy

This strategy outlines how Council with achieve principles 1 ,2 and 3 of this framework.

Website

Responsibilities

Who

What

Governance Department

Implementation of the Framework.

Budget

The figures in the table below were accurate at the time of preparing this document. The budget is approved by Council on an annual basis and as such, the figures below are subject to change. To view the current budget allocations for this Framework, please view the budget on Council’s website.

Commitment

Budget

Councillors

Cost of Governance per Councillor is $61,000 annually

Advisory Committees

$40,000 annually

Breaches

NA

Document History

Date approved

Change Type

Version

Next Review Date

16 July 2019

Framework initiation  

1.0

31 July 2023