Civic Honours Policy | City of Casey
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5 June 2018

Civic Honours Policy

2

Definitions 

Council

Means Casey City Council, being a body corporate constituted as a municipal Council under the Local Government Act 1989

Councillors

Means the individuals holding the office of a member of Casey City Council

Council officer

Means the Chief Executive Officer and staff of Council appointed by the Chief Executive Officer.

Full Term of Council

A full term of Council is from one general election to the next, typically four years.

Keys to the City

The key symbolises the freedom of the recipient to enter and leave the city at will as a trusted friend to residents and is a high and significant honour for Council to bestow.

Non-continuing Councillor

A Councillor who has not been elected or has chosen not to stand for election in the next term of Council.

 

Scope

This Policy applies to the individuals and organisations who the Council may wish to honour through presentation of Keys to the City or Mayoral Awards and non-continuing Councillors who have served a full term of Council.

Keys to the City

Traditionally keys to the City are presented to esteemed visitors or residents who are honoured for service to the community.

Presenting a Key to the City is a tradition which dates back to medieval times, when many cities were enclosed by walled fortifications. An ornamental key is presented to esteemed visitors, residents or others the City may wish to honour, usually for service to the community.

4.1 Keys to the City - Nominations

A Key to the City may be awarded to an individual, group or organisation that furthers the ideals of the City of Casey or to recognize significant and outstanding achievements in a field of endeavor, or in public and civic life.

Council may, on its own initiative, award a key to any eligible individual, group or organisation.

Nominations are to be informally discussed by Councillors prior to any motion being put to Council.

Through a Notice of Motion, Councillors can nominate a person, group or organisation to receive the Keys to the City.

4.2 Keys to the City – Presentation

After Council resolves to award a Key, the Mayor will present the Key to the recipients at either an already organised community or official event at which the intended recipient is a guest of honour. In the absence of an available event, the Mayor shall present the Key at the beginning of the first suitable Council meeting.

Documents conferring a Key to the City will be prepared and Council’s Common Seal affixed.

An inscription on the Key, or plaque on which the key may be mounted, shall state the name of the person or group the key has been presented to, the date of presentation and the reason for the award.

Mayoral Awards

Mayoral Awards may be awarded to an individual, group or organisation which has given outstanding service to the people of Casey or to recognise outstanding achievements or actions which are an example to others within the City of Casey.

Up to four Mayoral Awards can be issued during each Mayoral term, reflective of the high standing recognition these provide.

In addition, the Mayor may at times presented Certificates of Recognition to members of the community for outstanding achievement or contribution to the Casey Community.

5.1 Mayoral Awards - Nominations

The Mayor may choose to award a Mayoral Award to an individual, group or organisation up to four times during his or her Mayoral term.

5.2 Mayoral Awards - Presentation

The Mayoral Award will be presented by the Mayor or Deputy Mayor at a Council meeting or an appropriate event.

The Mayoral Award will be a trophy style award up to the value of $50, with the inscription on the award reflecting the name of the person or group the award has been presented to, the date of presentation and the reason for the award.

5.3 Acknowledgement of Service - Non-Continuing Councillors

In recognition of the contribution to the Casey Community non-continuing Councillors may be recognised at a joint civic function within four months of each general election,

  • Non-continuing Councillors, having served a full term of service be recognised with a letter under seal, a plaque and an appropriate gift to the value of $100.
  • Non-continuing Councillors, having completed more than 3 full terms of service be recognised with a letter under seal, a plaque, an appropriate gift to the value of $200 and a casual civic function for up to 100 people.

Administrative updates

It is recognised that, from time to time, circumstances may change leading to the need for minor administrative changes to this document. Where an update does not materially alter this document, such a change may be made administratively. Examples include a change to the name of a Council department, a change to the name of a Federal or State Government department, and a minor update to legislation which does not have a material impact. However, any change or update which materially alters this document must be by resolution of Council.

Review

The next review of this document is scheduled for completion by 30 February 2022.

Disclaimer

Council policy documents change from time to time and it is recommended that you consult the electronic reference copy at www.casey.vic.gov.au/policiesstrategies to ensure that you have the current version. Alternatively you may contact Customer Service on 9705 5200.

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