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Kindergarten offering process

When you should receive an offer

We will begin offering kindergarten places in August of the year before your child's kindergarten year. We issue offers on an ongoing basis over several months. If you have been offered a kindergarten place, you will be sent an SMS. The SMS will request you log on to the Parent Portal and accept or decline the kindergarten offer. 

If you haven't received an offer 

We issue offers in stages so not everyone will receive their offer at the same time. Not all available places at each kindergarten are allocated in the first round of offers. 

Please be patient and you will receive your offer shortly. 

Responding to your offer 

To respond to your offer, log on to the Parent Portal and select the appropriate option. You must respond to your offer within 5 business days of receiving notification that an offer has been placed on your portal account. 

If you do not have a Parent Portal account you will receive an offer via SMS. You will be required to respond to this offer either via reply SMS or alternatively call Council and ask for the Kindergarten Enrolment and Planning Team to respond. If a response to this offer is not received via SMS, a follow up phone call will be made to confirm if the place is required prior to withdrawing the kindergarten offer. 

If you fail to respond, your offer will be cancelled and your child will be removed from the waitlist and will not receive future offers. 

Your options 

1. Accept the offer 

By accepting the offer, you confirm your child will attend the kindergarten offered. 

2. Transfer the year your child attends kindergarten 

If your child was born between 1 January and 30 April, you have the option for them to attend 3-year-old kindergarten in the year they turn 3 or 4, or for 4-year-old kindergarten, the year they turn 4 or 5.   

3. Decline the offer 

If you did not receive a place for your most preferred kindergarten, you can choose to decline the offer and join the waiting list for your most preferred kindergarten. If a place becomes available, your child will be offered your most preferred kindergarten. If a place does not become available, your child may miss out on their most preferred kindergarten. 

4. Cancel your child's registration 

By selecting to cancel the offer, you are cancelling your child's kindergarten registration. We will remove your child from the waiting list and we will not issue any further offers. 

You can find a list of early childhood learning centres and private kindergartens on the Department of Education and Training website. 

Kindergarten waiting list 

If you are on the waiting list, we will only contact you if a place becomes available. 

We are unable to tell you where your child is placed on the waiting list, as the waiting list is constantly changing. 

How kindergarten places are offered 

We make every effort to offer your child a place at your most preferred kindergarten. Despite growing demand, we have always offered a place to every family that has applied for kindergarten.  

We allocate places using the Priority of Access (POA) guidelines detailed in the Kindergarten Enrolment Procedure. 

In line with the Victorian Department of Education and Training's (DET) Priority of Access Guidelines and our Kindergarten Enrolment Procedure, we will prioritise: 

  • High priority children 

  • Children who fit the local criteria.

If there is not enough space in your most preferred kindergarten, we will try to allocate your child into one of your other preferred kindergartens. 

If you have only listed one preferred kindergarten, or we are unable to offer you any of your other preferred kindergartens, we will attempt to offer your child a place at the next closest kindergarten with availability. 

High priority children 

The DET has developed the following criteria to identify a high priority child: 

  • children at risk of abuse or neglect, including Out-of-Home-Care 

  • Aboriginal and/or Torres Strait Islander children 

  • asylum seeker and refugee children 

  • children eligible for the Kindergarten Fee Subsidy 

  • children who have an additional need, defined as children who: 

  • children who require additional assistance in order to fully participate in the kindergarten program and/or 

  • children who require a combination of services which are individually planned and/or 

  • children who have an identified specific disability or developmental delay.

The DET website has more information about high priority children. 

Local criteria 

Children who fit into the following criteria will be given priority after we have allocated high priority children: 

  • children who are in receipt of a second year of 4-year-old kindergarten funding, and/or 

  • children of City of Casey residents and ratepayers.

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