You must have public liability insurance
You must hold public liability insurance with a minimum of $10 million to run a highway collection. You are required to have public liability insurance regardless of whether the road is managed by Council or VicRoads.
The insurance must be held in the name of the applicant and contain the following clause:
Obligation to Insure
The Permit Holder shall at all times during the agreed Term, be the holder of a current Public Liability Policy of Insurance (“The Public Liability Policy”) in respect of the activities specified herein in the name of the Permit Holder providing coverage for a minimum sum of $10M (or more). The Public Liability Policy shall cover such risks and be subject only to such conditions and exclusions as are approved by the Council and shall extend to cover the Council in respect to claims for personal injury or property damage arising out of the negligence of the Permit holder.
The Permit Holder agrees to indemnify and to keep indemnified, the Council, its servants and agents, and each of them from and against all actions, costs, claims, charges, expenses, penalties, demands and damages whatsoever which may be brought or made or claimed against them, or any of them, in connection with the Permit Holders performance or purported performance of its obligations under this Permit and be directly related to the negligent acts, errors or omission of the Permit Holder.
The Permit Holders liability to indemnify the Council shall be reduced proportionally to the extent that any act or omission of the Council, its servants or agents, contributed to the loss or liability.
Register with Consumer Affairs Victoria
You may need to register as a fundraising organisation through Consumer Affairs Victoria if you will be raising more than $10,000.
Collecting on a VicRoads roads or intersection
Many major roads and highways are managed by VicRoads. If you want to organise a street collection on a road not managed by Council, you will need permission from both Council and Victoria Police
1. Get written approval from Council
Submit a written request at least 6 weeks before your planned collection that details:
- time and date of your collection
- copy of your public liability insurance
You can submit your request:
If Council is happy with your proposal, we will provide you with a letter of no objection.
2. Apply for permission from Victoria Police
If you receive a letter of no objection from Council, you must then apply for a highway collection permit from Victoria Police. You must apply at least 1 month before your planned collection date.
Collecting on a Council road or intersection
Provide a site plan
You must provide a site plan that illustrates where your activity will take place in relation to the intersection. The application form has a template which you must complete and submit.
You must pay a non-refundable application fee of $127.50.
How to apply
- To apply to run a highway collection on a Council road, please complete the relevant sections of the Public Land Use Permit Application form.
- If you wish to pay by credit card, please also complete a Credit Card Authorisation form.
- Due to customer service centre closures, you must submit the completed application by email to email@example.com.
- If you cannot submit by email, you can post your application.
What happens next
- We will consider your application. If we need more information, we will contact you.
- If the inspection is satisfactory, we will approve your permit within 7 business days.