Event Forum
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About the Event Forums
The City of Casey aims to provide up to two FREE Event Forums each year for community Event Organisers. The Forum’s purpose is to inform and increase awareness of Council Event related services and also provides an opportunity for Event Organisers in Casey to come together to network and discuss relevant and similar issues.
Given the importance of legislation that governs the delivery of events in public areas, it is important to educate Community Event Organisers in the area of compliance. Previous forums have attracted up to 100 attendees so keep an eye on the website and register quickly.
Past Event Forum topics have included:
- Expand your skills in Event Management - July 2009
- Working with Emergency Services – November 2008
- How to Revolutionise Your Event – June 2008
- Working with Council to comply
- Emergency & Safety Plans
- Risk and Waste Management
- Promoting a Community Event
An Event Management Training Manual providing templates for community Event Organisers can be found here:
Casey Events Management Manual
Such documents as marketing plans, event running order, budget templates, risk assessments and letters to residents can be found in the attached document. Please note that these are sample templates for your use only, Council does not require all the information included in this manual for your event to be compliant.
Benefits to Community Event Organisers attending Forums include:
- Increased awareness of the function of Council’s Events Unit in supporting community events
- Conduct safe and successful events
- Opportunity to liaise with Council’s Event Officers, having questions answered
- Gaining an understanding of compliancy issues relating to events
- Taking the opportunity to hear guest speakers with event expertise and experience
This is a fantastic opportunity for Event Organisers to learn about the importance of thorough planning for events and to get some tips about the best methods to employ. Events forums are FREE to the Casey community and should not be missed.
In November the City of Casey will present the Casey Events Expo 2009*. This exciting initiative will showcase businesses and suppliers from within the City of Casey allowing you to expand your event. The Casey Events Expo will be held on Saturday 21 November 2009 at the Balla Balla Centre, Cranbourne East.
* Please note the Casey Events Expo will be replacing the November Event Forum
Please register your interest in future event forums by contacting the Events Unit at the City of Casey on events@casey.vic.gov.au.
Past Event Forum Topics
Expand your skills in Event Management - important event organisers templates
The recent Events Planning Seminar (Expand your skills) was held in Council Chambers on Wednesday 1 July 2009.
Discussion topics included:
- Building – Place of Public Entertainment (POPE) Applications
- Environmental Health - Food Permits
- Traffic and Car Parking Management
- Event Templates and Compliance assistance
- Fundraising at Events
- Organising Raffles at Events
Guest speakers that assisted with the event planning and preparation include:
- Building Surveying Services
- Environmental Health Unit
- Traffic Operations
- Arts and Leisure
- The Victorian Commission for Gambling Regulation - Organising Raffles
- Consumer Affairs – Fundraising
The Event was a great success it illustrated the tools and techniques that are effective in the confusing and complex world of events. Using examples and lively discussion, attendees went away from the workshop with a practical knowledge of how to improve their events management skills.
Some of the templates and handouts presented on the evening can be found below:
City of Casey Building Department
Consumer Affairs
Victorian Commission for Gambling
- Community and Charitable Gaming - VCGR
- Fundraising Event - VCGR
- Raffles – VCGR
Example Raffle Tickets - Bingo - VCGR
- Lucky Envelop - VCGR
- Application Forms - Vic Com of Gambling
Please register your interest in future event forums by contacting the Events Unit at the City of Casey on events@casey.vic.gov.au.
Working with Emergency Services
The working with Emergency Services Events Planning Seminar was held in Council Chambers on Wednesday 12 November 2008, with guest speakers from the Emergency Services, including Victoria Police, SES, CFA and Ambulance Victoria. The Event was a great success with community event organisers coming along to learn about ensuring safety and security at their events.
The power point presentations for the evening can be found here:
- VIC Police - Event Managers Forum
- Ambulance Victoria- Event Health Planning
- CFA - Planning a Safe Event
- SES - How to Stay Safe During Storms
Please register your interest in future event forums by contacting the Events Unit at the City of Casey on events@casey.vic.gov.au.
How to Revolutionise Your Event
How to revolutionise your event planning seminar was held in Council Chambers on Wednesday 25 June 2008, with special guest speaker William (Bill) John O'Toole BSc, MEng.
In this seminar, Bill O'Toole, international specialist in events development, presented on how you can get the most out of project management when organising events. Bill illustrated the tools and techniques required for event management; while giving real life practical examples.
The topics include:
- Work Breakdown Structure
- Critical Paths & Scheduling
- Risk Management
- Contracts & Budgets
William (Bill) John O'Toole BSc, MEng. (Project Management)
- William O'Toole has been creating and organising events for more than 25 years.
- Manager of EPMS Pty Ltd.
- President of the Event Educators Forum Incorporated, Australia
- A founding director of NSW Festivals and Events Association
- Founding director of Event Management Body of Knowledge (EMBOK)
- Member of the Advisory committee for the Australian Centre for Event Management (UTS)
- He is a sought-after presenter and teacher in event management in Australia, New Zealand, South Africa, Taiwan, UK, USA, Malaysia and the Middle East
- He works as an events development specialist for the Kingdom of Saudi Arabia, European Commission, Aqaba Tourism and the Department of Tourism, Commerce and Marketing, Dubai.
- He has co-authored two international texts on event management, Festival and Special Event Management and Corporate Event Project Management
- He is currently writing a textbook called ‘Events Feasibility and Development: from strategy to operations’.
More information about Bill O’Toole can be found at: Bill O’Toole Biography
A copy of Bill’s slides can be found below:
Event Planning Seminar June 2008
Please keep an eye on this webpage for information on future Event Forums or to register your interest in future event forums by contacting the Events Unit at the City of