Event Forum
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About the Event Forums
The City of Casey aims to provide up to two FREE Event Forums each year for community Event Organisers. The next Forum will be held in June 2012. Please check this section of the website for updated information as it comes to hand.
The Forum’s purpose is to inform and increase awareness of Council Event related services and also provides an opportunity for Event Organisers in Casey to come together to network and discuss relevant and similar issues.
Given the importance of legislation that governs the delivery of events in public areas, it is important to educate Community Event Organisers in the area of compliance. Previous forums have attracted up to 100 attendees so keep an eye on the website and register quickly.
Past Event Forum topics have included:
- Site Map Training for Event Organisers - November 2011
- Risk and Safety at Community Events – June 2011
- Managing Events on a Budget – November 2010
- Linking Casey through Events - June 2010
An Event Management Training Manual providing templates for community Event Organisers can be found here:
Casey Events Management Manual
Documents such as marketing plans, event running order, budget templates, risk assessments and letters to residents can be found in the attached document. Please note that these are sample templates for your use only, Council does not require all the information included in this manual for your event to be compliant.
Benefits to Community Event Organisers attending Forums include:
- Increased awareness of the function of Council’s Events Unit in supporting community events
- Conduct safe and successful events
- Opportunity to liaise with Council’s Event Officers, having questions answered
- Gaining an understanding of compliancy issues relating to events
- Taking the opportunity to hear guest speakers with event expertise and experience
This is a fantastic opportunity for Event Organisers to learn about the importance of thorough planning for events and to get some tips about the best methods to employ when getting an event off the ground. Events forums are FREE to the Casey community and should not be missed.
Please register your interest in future event forums by contacting the Events Unit at the City of Casey on events@casey.vic.gov.au.
Past Event Forum Topics
Site Map Training for Community Event Organisers
When running an event a site map is extremely valuable for the organising committee as well as the general public. When mapping out an event you should consider the following:
Event details, entry and exit points, emergency access points, toilets, first aid, evacuation points, event staff/volunteer areas, temporary structures (stages, fencing, jumping castles, marquees etc), security, car parking, pedestrian flow, information booth, admission fee box, water etc.
Risk and Safety at Community Events
The Event Forum detailing how to organise a safe and successful event was held in Council Chambers on 22 June 2011, with special guest speaker Tracey Hull.
Keynote Speaker: Tracey Hull
Tracey Hull has over 20 years experience with a range of community, sport, art and special interest events, festivals and projects. Tracey conducts a range of event risk and safety training for volunteer and professional event organisers, and works with relevant authorities to provide practical risk and compliance information to event organisers. Tracey will provide community events organisers with practical tools to develop and implement risk and safety plans.
This free forum for community event organisers was aimed to increase awareness of risk and safety management at events. All participants were provided with templates and checklists to utilise for their own events. The forum was a great opportunity for participants to network and discuss relevant and similar issues.
Download the Risk Assessment Template
Download the Risk Assessment Criteria
Managing Events on a Budget
Held in November 2010, presenter: Jason Cunningham.
Topics included:
- Effective ways to budget for events
- Grant Applications
- Fundraising techniques
- Saving on expenses.
- Marketing your event
Guest Speakers:
- Jason Cunningham – Author of ‘Where’s my money’
- City of Casey Communications
Linking Casey through Events
Held on 30 June 2010.
Discussion topics included:
- Planning – Access for all Abilities
- Environmental Health – Changes to food permits
- Community Inclusion – How to involve the whole community in your event
- Community Grants – How to apply for an event grant
- Event Templates and Compliance Assistance
The free Events Planning Seminar was another great success, with representatives from various community groups and organisations attending. The presentations from various City of Casey departments helped to give those who attended a better understanding of how to organise a successful event and ways that the City of Casey can assist.
Some of the handouts that were presented can be found below:
Access for all Abilities
Fact Sheet: A Guide for Accessible Events
Accessibility Checklist for Community Events
Environmental Health
Community Inclusion
Information session - Connecting with My Diverse Community
Disability and Inclusion Course
Please keep an eye on this webpage for information on future Event Forums or to register your interest in future event forums by contacting the Events Unit at the City of
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