Community Grants Guidelines 2017/2018

The City of Casey provides Community Grants of up to $3,000 to assist local groups and organisations to provide programs and events that benefit the local community.

Why does the City of Casey fund community groups?

Council encourages the delivery of innovative and quality programs and events to build strong, healthy and vibrant communities.  By providing funding for community-based organisations, the Community Grants program supports residents to be active and engaged in their community.

The objectives of Council’s Grants and Contributions programs are to:

  • encourage the development and enhancement of inclusive, innovative and quality programs and events
  • promote a sense of community across the municipality
  • encourage the development of local led and delivered projects and activities
  • increase community participation
  • support projects that are in line with Council plans and objectives.

Who can apply for Community Grants?

Not for profit organisations that are:

  • based in and/or servicing the residents of the City of Casey
  • incorporated, or auspiced (managed) by an incorporated association.  Auspice organisations must be aware of and support the grant application.

Applicants or auspice organisations must have a minimum of $10 million public liability insurance for their program or event that covers staff, group members and the general public.

Applicants must provide proof of public liability insurance by providing a current Certificate of Currency.

Who cannot apply for Community Grants?

  • Individuals
  • Government agencies at local, state or federal level
  • Businesses
  • Groups that have previously received a Council grant and have not completed the acquittal process in the required timeframe
  • Political parties/groups
  • Schools and Council managed kindergartens.

How do I apply?

Applications must be submitted online and include additional information as specified. Access to the internet and an email address will be required. The application must be submitted by the due date. Late or incomplete applications will be not considered.

What are the priorities of the Community Grants Program?

The priorities of the Community Grants program are to support programs and events that:

  • promote a sense of community across the municipality
  • maximise opportunities for residents to be healthy, active and engaged in community life
  • celebrate diversity and cultural heritage
  • increase community participation and inclusion.

These priorities are reflected in the Municipal Public Health and Wellbeing Plan 2013-2017.

How are successful grants decided?

Grant applications are checked for eligibility by Council officers.  Eligible applications are then assessed by a community panel that makes recommendations to Council.

The following criteria are used by the community panel to assess applications:

  1. How well the program/event meets one or more of the priorities of the Community Grants program (listed above).
  2. How well the program/event addresses community need.
  3. The level of community involvement in all aspects of the program/event (eg. leaders, partners, participants and spectators).
  4. The capacity of the organisation to deliver the project as outlined.

How do the Community Grants work?

  • There is one funding round per year.
  • Community Grants are one-off and are not recurrent.
  • Only one application per community group is allowed.
  • The minimum amount groups can apply for is $1,000, and the maximum is $3,000.  The full amount requested may not be approved; the assessment panel may recommend partial funding.
  • Successful groups have until 30 June 2018 to complete their program/event.
  • Council expects to be able to notify you of the outcome of your application at the end of July 2017.

Categories for funding

Applicants can apply in one of the following categories:

Arts and culture

  • Programs and events supporting the development of arts and cultural activity, providing opportunities to share skills and encouraging community participation.

Diversity and harmony

  • Programs and events celebrating diversity in the community and promoting acceptance and inclusion.

Health and wellbeing

  • Programs and events improving social connectedness and/or physical or mental health, and providing access to recreation and leisure opportunities for all ages.

What will not be funded?

  • Community events held outside the City of Casey.
  • Capital works projects.  An item is considered capital if it is permanently fixed to the ground or building and increases the value of the facility, such as curtains, construction of a gazebo, repairs to sports grounds.
  • Applications for core staffing costs, utilities, rent or other routine administration costs.
  • Applications for programs or events that have already been approved for funding from another Council grant program in the same financial year.
  • Programs or services considered to be the responsibility of another authority or tier of government, eg. programs for schools or Council managed kindergartens.
  • Applications for fundraising purposes, grants programs and monetary donations.
  • Programs with the sole purpose of advocating a religious or political faith or belief.
  • Celebrations for individuals.
  • Social excursions, eg. a bus trip to Phillip Island, the zoo or a picnic.
  • Funds for prizes/awards.
  • Applications for programs and events that take place before the application is submitted. Council will only fund programs and events taking place in the 2017/2018 financial year.

Any equipment requested must be essential to the program/event you are running.  Council has an Operational/Minor Equipment Grant to assist organisations with other equipment purchases. Applications for this grant open in September 2017 and up to $1,000 is available.

What happens if my application is successful?

Successful groups will be notified by email.  All grants are subject to the conditions as listed in the Information for Community Grant Recipients document which accompanies the successful email and in Council’s Grants and Contributions Policy.

Groups with outstanding payments to Council will need to clear the debt before the grant can be paid.

For groups with an auspice, funds are usually paid directly to the auspice organisation.  This organisation is responsible for ensuring the funds are spent in accordance with the application and any special conditions Council may require.

An acquittal form must be submitted online within 60 days of the completion of the program/event or by 30 June 2018, whichever is earlier.

Events

If your event involves temporary structures, road or public car park closures, fireworks or alcohol you may need to complete an Event Approval Application before Community Grants funds can be paid.  For more information visit the Running an Event in Casey webpage

If you are running an event for the first time, please contact the City of Casey Events Unit on 9705 5200 before applying to discuss this process.  Be sure to take note of who you spoke to, as you will be asked this question in the Application Form.

What happens if my application is unsuccessful?

An email will be sent to unsuccessful groups explaining why the application was not successful.  Groups are encouraged to make another application in future, provided that the group is eligible.

Timeline

  • 27 March 2017 - Applications open
  • 28 March 2017 - Information sessions (day time and evening)
  • 5.00 pm Friday 5 May 2017 - Applications close. An automated acknowledgement email is sent to the applicant as soon as the application is submitted.
  • May – June 2017 - Applications are processed to determine eligibility. Community panel meetings take place to assess applications.
  • July 2017 - Council meeting for formal consideration of the community panel’s recommendations.
  • End of July 2017 - Applicants are notified of the outcome of their application.

Further information

Community Grants Officers are available to answer questions about how to apply, the grant criteria and general queries. They can be contacted on 9705 5200 or email: communitygrants@casey.vic.gov.au

Privacy Statement

Your personal information will be handled in accordance with the Privacy and Data Protection Act 2014 and used for the specified purpose. You can access your personal information by contacting Council’s Privacy Officer on 9705 5200.